How to register for EPFO & ESIC using Shram Suvidha portal
An overview of PF online registration
In this post, we’ll go over how to register for PF and ESI online via the Shram Suvidha Portal.
We will cover the following topics:
What is Shram Suvidha Portal?
The Unified Shram Suvidha Portal was designed to make it easier to comply with labour laws. It has been designed to serve as a single point of contact for employers, employees, and enforcement agencies, increasing openness in their daily interactions. The portal also allows you to file EPF and ESI returns.
All Establishments with 20 or more employees must register for PF and ESI. So, let us take a look at the procedure of registration.
Who Needs to Register on the Shram Suvidha Portal?
If your business falls under any of the categories below, then registration is required.
- Companies that come under EPFO
- Establishments covered under ESIC
- Firms that need a Labour Identification Number (LIN)
- Contractors or agencies working with government departments
- Factories or businesses that employ workers as per labour laws
In simple words, if your business has employees and is covered by Indian labour rules, you must complete the registration.
Details required for EPFO registration
Following are the details that should be provided while you register your company under EPF –
- Company name and address (can be any utility bill, but it should not be older than two months)
- Bank details/ statements
- Digital signature of the authorised person
- Leased, rental, hired agreement, if any
- PAN details and Aadhar details of the authorised signatory.
Previously, the employer used to register for EPF and ESI through the respective department websites. The process is now unified through the Shram Suvidha portal.
Steps For PF- ESI Registration
Step-1 First, go to the Shram Suvidha website.
Step-2 The following screen comes up.
You need to fill in your first name, middle name, last name, email address, mobile number, and verification code. Then click on Sign up.
Step-3 The disclaimer screen will then appear, and you will have the option to Click here.
Step-4 Once you have signed up, you will receive an OTP to your registered mobile number. Enter the OTP and verify it.
Step-5 Enter your preferred User ID, followed by the password, and confirm. Click the Submit button.
Step-6 Once you’ve created your User ID and Password, go to the Shram Suvidha Portal.
Step-7 After you log in, the Shram Suvidha dashboard will appear.
Step-8 Now, on the left side of the dashboard, under Registration, click on Registration for EPFO-ESIC.
Step-9 Here, you will get the list of Acts you wish to choose from; select the acts (EPFO and ESI) and click on Submit.
Step-10 Enter your establishment’s details, such as its name and location, and then click Next.
Step-11 Also, fill out the eContacts section with your primary email address and mobile number.
Step-12 The applicant must include the information of the Manager, who is in charge of the establishment’s supervision.
Step-13 You may add additional owner information in this section.
Step-14 Select the Identifier and provide the necessary information.
Step-15 Now add the Employment Details, which includes the number of employees, excluded employees, and more.
Step-16 Under Employment Details, there is another part called Other Details, where you can answer specific questions.
Step-17 The next section is Branch or Division, where you must enter information such as the establishment’s number of branches, the name of the responsible person for a certain branch, and so on.
Step-18 Select your establishment’s primary business activity.
Step-19 Download the Specimen Signature Attachment and upload it as described on the screen below, then click Submit.
You must confirm your details when submitting them. After confirmation, the details will be submitted, and the EPFO and ESI registration numbers will be emailed to the registered email address. Once completed, you may log in with the same UID and PWD to file your monthly returns.
What Are The Benefits of Shram Suvidha Portal Registration
Here’s why businesses should register on this portal:
- One-stop solution: You can complete multiple labour law registrations on a single platform.
- Transparency: Direct access to government compliance reports without any middlemen.
- Saves time and effort: The automated filing system reduces paperwork and manual work.
- Better legal compliance: Helps you stay updated with labour law rules and avoid penalties.
- Simple employee management: All employee records can be maintained in one place.
For businesses, this portal makes employer compliance and employee registration much easier and more organised.
Penalties for Non-Compliance with Shram Suvidha Registration
1.Registration Delay Problems
If EPFO or ESIC registration is delayed, the department can impose a penalty of up to ₹50,000 under labour laws.
Interest is also charged on pending dues, usually 1 to 2 percent per month. In some cases, the penalty can go up to three times the total amount payable.
Without proper registration, you may not get access to labour department services, and you will not be able to file compulsory returns.
2.Risks of Giving Wrong Information
Providing incorrect details during registration is a serious offence.
It can lead to criminal action, including up to six months’ imprisonment.
A fine of up to ₹1,00,000 can also be imposed for false declarations.
Any pending dues can be recovered as government arrears, along with an extra penalty equal to the amount due.
3.Impact on Daily Operations
Without a valid LIN, EPFO and ESIC returns cannot be filed.
You will not be able to apply for CLRA licences or other labour-related approvals.
During labour inspections or audits, non-compliance can create significant issues and delays.
Conclusion
Completing registration on the Shram Suvidha Portal is an essential step for any business to stay compliant with labour laws and avoid future legal issues. Whether you are a startup or a well-established company, following employer compliance rules helps you maintain proper employee records and meet all statutory requirements.
By completing the employee registration process correctly, businesses can obtain a Labour Identification Number (LIN). This number acts as a unique ID and helps bring clarity and transparency in all labour-related matters. Proper labor law registration also reduces the risk of fines, notices, and penalties from authorities.
Today, with online business registration systems in place, registering on the Shram Suvidha Portal has become easier and more convenient. However, understanding legal requirements and ensuring complete compliance can still be confusing. If you need help with Shram Suvidha Portal registration, employee registration, or meeting employer compliance needs, professional support can save time and make the process smooth and hassle-free.
That brings us to the end of this post. If you have any questions or queries, please leave a comment in the section below.
FAQs
1.Do I have to submit any offline documents?
Ans: No, all documents have to be submitted online.
2.What is the full form of LIN?
Ans: LIN stands for Labour Identification Number.
3.Can I register for both EPF and ESI?
Ans: Yes, you can register for both or any one of them. First, select the applicable act and then review the given options.
4.What if I miss the 30-day registration deadline?
Ans: You can still register even after 30 days, but a penalty may apply. It is always better to register late than to stay unregistered, as non-compliance can lead to higher fines.
5.Is there any registration fee for Shram Suvidha?
Ans: No, there is no basic registration fee for Shram Suvidha. However, some registrations, such as the CLRA licence, may require a separate payment under the rules.
6.How can I check my registration status after submitting it?
Ans: Log in to your Shram Suvidha account and check the application status there. You will also get email updates whenever there is any significant change.
