Employee Privacy Notice
Effective date: 01-Apr-2026
Version – 1.0
Processing of Your Personal Data
Your employer/company processes your personal data for purposes related to your employment and human resources administration.
Your personal data may be processed through authorised systems and service providers engaged by your employer for purposes including payroll processing, attendance, leave management, statutory compliance, employee benefits, employee self-service and other employment-related activities.
Personal Data
Depending on the services and features used by your employer, personal data may include:
- employee identification and contact information;
- employment and organisational information;
- payroll and compensation information;
- attendance, leave and timesheet information;
- tax and statutory information;
- bank/payment information;
- benefits and reimbursement information; and
- other personal data required for employment-related administration.
Purpose of Processing
- payroll and salary administration;
- attendance and leave management;
- tax and statutory compliance;
- employee benefits and reimbursements;
- employee self-service;
- human resource administration; and
- other purposes related to your employment.
Protection of Personal Data
Appropriate technical and organisational measures are implemented to protect personal data against unauthorised access, disclosure, alteration, loss and other applicable security risks.
Personal data may be processed by authorised service providers acting on behalf of your employer, subject to applicable contractual, confidentiality and security requirements.
Retention
Personal data is retained for the period necessary to fulfil the applicable employment, statutory, legal, regulatory and business requirements and in accordance with applicable data retention policies.
Your Privacy Rights
Subject to applicable law, you may have rights relating to your personal data, including the right to obtain information about its processing, request correction or updating, request deletion where applicable, and exercise other rights available under applicable data protection law.
For privacy-related requests or grievances concerning the processing of your personal data, please contact your employer/company through the designated HR, privacy or grievance contact.
Consent
Where your employer relies on your consent for a particular processing activity, the relevant purpose and personal data will be communicated separately and consent will be obtained through a clear affirmative action.
Accessing or using the employee self-service portal does not, by itself, constitute consent to processing where consent is required.
