Generate / download TDS certificate.

An overview of how to generate TDS certificates

This post will show you how to generate and download a TDS certificate, i.e. Form 16A. Let’s look at each of these sections: 

What is Form 16A?

Form 16A, commonly known as a TDS certificate, is a document from your employer showing the tax deducted from your salary or other income. It ensures the correct tax amount is deducted and paid to the government.

This certificate contains information on taxes collected from various sources, such as salaries or savings interest. Calculating and filing your income tax returns (ITR) is necessary. Your company should regularly provide you with Form 16A, quarterly or yearly. Keep this document for future tax questions or to file your taxes.

TDS Certificate – Form 16 / Form 16AComplete guide to TDS Certificate

Form 16A TDS Certificate Format

Form 16A typically includes the following information:

  • Name and address of the deductor (employer)
  • Name and address of the deductee (employee)
  • Permanent Account Numbers (PANs) of the deductor and deductee
  • Unique TDS certificate number
  • The assessment year in which the certificate is issued
  • The duration for which the certificate is granted
  • Summary of TDS deducted and deposited
  • Details about income subject to TDS, such as salary, interest, etc.
  • TDS challan information, including BSR code, date of deposit, and challan identification number.
  • Any further relevant information or disclosures

Remember that the format of Form 16A may change over time as the Income Tax Department updates it. Employers must ensure that the information on Form 16A is accurate and matches what they provide to the tax authorities.

Step-by-step Procedure to Download Form-16A

Step 1: Login to TRACES

TRACES is an internet portal managed by the Income Tax Department of India. It manages TDS statements, generates TDS certificates, and does other TDS-related activities.

Step 2: Enter your information.

PAN, password, and a captcha code. After entering these details, click the ‘Login’ button.

Step 3: Open ‘Downloads’ and choose ‘Form 16A’.

Step 4: Select the appropriate quarter.

To select a quarter, click on the dropdown menu next to ‘Quarter’.

Step 5: Verify your information.

You can do this by selecting the ‘View’ button next to your name.

Step 6: Download the Form 16A.

The Form 16A will be downloaded in PDF format.

Check the downloaded Form 16A to confirm that it contains all of the relevant information. 

The document should contain the following headings:

  • Name and address of the deductor.
  • PAN and TAN of the deductor.
  • Name and address of the deductee.
  • PAN of deductee
  • Assessment year in which TDS is deducted
  • Payment Date
  • Amount paid
  • Total amount of TDS deducted
  • Challan details

This post about generating Form 16 has ended. Please share your ideas and opinions in the comments box below.


1. Is it mandatory to download Form 16A?

Ans: You will need these documents to properly file your taxes.

2. What is the password for opening Form 16A?

Ans: The password for opening Form 16A is TAN in uppercase.

3. In what format is Form 16A available?

Ans: Form 16A is available in ZIP format. Do not extract the files.

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