E-way bill validity
E-Way Bill Validity: Everything you need to know
In this post, we’ll discuss the validity of e-Way bills, including how they are determined, how to extend them, and key compliance guidelines. We’ll also go over some frequently asked questions to assist you with understanding the e-Way bill system for smooth goods transportation.
Let us look at these sections:
How to determine the validity of e-way bill
The distance decides the validity of an E-Way Bill between the item’s source and destination, which is calculated using the map feature integrated into the e-way bill system.
The following table covers the regulations for validity periods for various types of vehicles:
| Type of Vehicle | Distance | Validity Period |
| Normal Cargo | Up to 200 km | 1 day |
| More than 200 km | 1 additional day for every 200 km or part thereof | |
| Over Dimensional Cargo | Up to 20 km | 1 day |
| More than 20 km | 1 additional day for every 20 km or part thereof |
For example, if the distance between the source and destination is 300 kilometres, standard Cargo has a validity period of three days.
Extension of the validity period of e-way bill
The validity of an e-way bill can be extended if the goods cannot be transported before they expire. The supplier or the transporter assigned to the e-way bill can extend its validity. The transporter carrying the goods must ensure compliance with the e-way bill system when extending the validity.
Reasons for Extension
An e-way bill may require an extension due to vehicle changes, breakdowns, or other unexpected situations.
Time Limit for Extension
The validity period can be extended 8 hours before or after the original expiry date.
Steps to extend the validity of e-way bills
1– Login to the E-Way Bill System. Enter your username, password, and captcha code, then click ‘Login‘.
2– Click on ‘Extend Validity‘ under the ‘E-waybill‘ option appearing on the left-hand side of the dashboard.
3– Enter the e-waybill number for which the validity has to be extended.
4– Click ‘Yes‘ to extend the validity.
5– Enter the reasons and remarks for the extension, then re-enter the vehicle information to continue. Select the appropriate reason from the dropdown menu and enter mandatory notes. Not all fields intended to extend the validity period can be updated together.
You must re-enter the approximate distance left to the destination, the Place of dispatch (From Place) and delivery (To Place), as well as the mode and/or vehicle details. According to the rules, the system will provide additional validity based on the distance to travel.
Who Can Extend the Validity of an e-Way Bill
Anyone involved with the transportation of goods can extend the validity of an e-way bill:
- Consignor: If the sender is transporting the goods themselves, they may extend the e-way bill.
- Consignee: If the receiver is responsible for transportation, they may also extend its validity.
- Transporter: If a hired transporter is moving the goods, they can extend the e-way bill too.
This ensures that the e-way bill remains valid throughout the entire trip, supporting ser goods movement under GST rules.
How to check the distance in e-way bill
An e-way bill’s validity depends on the distance of the shipment.
For example, if the actual distance between point X and point Y is 600 km, you can enter up to 660 km (600 km + 10% buffer).
The validity period is calculated based on 200 km per day.
So, for 600 km, the e-way bill will be valid for 3 days (600 km ÷ 200 km = 3 days).
This rule ensures the bill stays valid long enough to complete the journey under GST regulations.
Conclusion
The e-Way bill system brings together different compliance standards into a single platform, minimising paperwork and speeding up inspections. Automation and internet technologies ensure that everyone involved in the transportation of products has access to the necessary data. It also simplifies the procedure of filing GST returns.
We have reached the end of this post. Please leave your questions in the comment area below.
FAQs
1.Is an e-Way bill required for travel of 50 kms?
Ans: No, Part B transportation information does not need to be filled in if the distance between the consignor and consignee is less than 50 kms.
2.What is a TRANSIN (Transporter ID)?
Ans: It’s a 15-digit registration number for unregistered transporters. This can be offered to customers when they enter the e-Way bill.
3.What documentation should be carried along with an e-Way bill?
Ans: The transporter must carry the invoice, delivery challan, and bill of entry (if applicable), as well as the created e-Way bill number.
4.What about having numerous invoices for the same consignee?
Ans: The E-Way bill is issued as an invoice. This means that only one e-Way bill is required for each invoice. A consolidated EWB that combines all EWBs can be generated when the items are transported in a single vehicle.
