Correction of PAN number in TDS return
Correction of PAN Number in TDS Return - A Complete Guide to Fix Errors Online and Offline
In this post, we will talk about the correction of PAN number in TDS return.
We’ll cover when it’s needed and how to do it easily through the TRACES portal and offline method.
Let’s look at these sections:
What is PAN correction in TDS return?
PAN correction in a TDS return means fixing any mistake made in the PAN of the person or company whose tax was deducted. This is done when there’s a wrong or missing PAN in the TDS statement already filed with the Income Tax Department.
When will it arise?
It comes up in certain conditions, like the ones mentioned below:
- Invalid PAN – The PAN you entered is wrong in format or just doesn’t exist.
- PAN not found with CPC (TDS) – The system can’t match your PAN with the records of the Income Tax Department.
- PAN missing in the statement – You didn’t fill the PAN field in the TDS return.
- Wrong PAN of someone else – By mistake, you entered another person’s or company’s PAN.
How to Correct PAN Number in TDS Return (Online and Offline Methods)
Status of Online Correction Requests:
- Requested: When you submit a correction request, it shows as ‘Requested’.
- Initiated: Your request has reached TDS-CPC and is getting processed.
- Available: Your request is accepted. You can now start correcting the statement. Click on the link shown, and it will take you to the validation page. Once you do this, the status will change to ‘In Progress’.
- Failed: Due to a technical issue, the request couldn’t go through. You can try again with the same details.
- In Progress: You’ve started working on the correction.
- Submitted to Admin User: A sub-user has sent the correction to the Admin User for review.
- Submitted to ITD: Admin User has sent the corrected statement to the Income Tax Department.
- Processed: The TDS-CPC has completed the processing (either for 26AS or to fix errors).
- Rejected: The correction was not accepted by TDS-CPC. You can check the ‘Remarks’ column for the reason.
Steps for Online PAN Correction in TDS Return on TRACES
1. Log in to TRACES
Log in to TRACES – Enter the user ID, password, TAN or PAN, and captcha.
2. Go to Request for Correction
Go to Defaults > Request For Correction.
2. Enter the required details
Enter the essential information: financial year, quarter, form type, rectification category, and the most recent acceptable token number. Click ‘Submit Request‘.
- If the regular statement was a paper return, you cannot request corrections.
- Form Type: 24Q, 26Q, 27Q, 27EQ.
- The token number should be the latest processed statement.
- The correction category should be ‘Online’.
4. Request number
The system creates a request number. To track the request status, navigate to Defaults > Track Correction Request.
5. Search the request
You can search using the request number, date, or just click on “View All”.
Now, here’s what the status means:
- Available – Your correction request is approved. You can now make changes. Just click the link and go ahead.
- In Progress – Your request is accepted and you’re currently working on it. Click the link to continue with the correction.
- Rejected – Your request is not accepted. Click “View Rejection Reason” to know why it got rejected.
- Submitted – You’ll need to wait for 24 to 48 hours for the status to update to “Available”.
6. KYC Validation
Complete the KYC validation using one of the following options:
Option 1: KYC validation with DSC.
Option 2: Normal KYC validation without using DSC.
Important Notes for Validation Screen
- Once your KYC details are checked and found correct, an authentication code will be generated. This code is valid only for that day, and only for the same Form Type, Financial Year, and Quarter.
- Make sure to enter the Token Number of the Regular Statement for the same FY, Quarter, and Form Type shown on the screen.
- CIN/BIN details should match the challan or book entry in the statement for the same FY, Quarter, and Form Type mentioned above.
- If you’re a Government Deductor, just enter the Date of Deposit and Transfer Voucher Amount from the respective statement.
- Always enter the Amount in two decimal places. Example: 1234.56
- In Part 2 of the KYC, enter only those PAN(s) which are already present in the TDS/TCS statement (linked to the CIN/BIN in Part 1). You can also check the guide on the screen for correct combinations.
- You can enter a maximum of 3 valid PANs and their respective amounts.
- If the challan has less than 3 valid PANs, enter all of them—whether it’s two or one.
- CD Record Number is needed only if the same challan appears more than once in the statement.
7. Type of Correction
Once the system has validated the KYC information, the File Correction screen will appear. Choose ‘PAN Correction’ from the drop-down selection.
8. Required corrections
To correct the PAN details, follow these steps:
- Open the file and click on ‘Submit Correction Statement’.
- In Annexure 1 – Invalid PAN, first enter the PAN that was originally given in the return.
- Use either the CD (Challan Details) or DD (Deductee Details) record number to find the PAN.
- A list of wrong PANs will show up.
- Click on the row you want to fix, and type the correct PAN in the ‘Changed PAN’ column.
- Once you enter the correct PAN, the name linked to that PAN will automatically appear.
- If the PAN is still wrong, it will show an error.
If the PAN is correct, the Action Status will show as ‘Saved’.
9. Action Summary
Here, you will see a summary of all the changes made. Click the link to check the edited details. After checking, click on ‘Confirm’ to proceed.
Action Summaries under different corrections
1. Action Summary - Admin User Login
2. Action Summary-Admin User
3. Action Summary-Submit for processing
Admin User must attach the digital signature and submit the correction.
Admin User must attach the digital signature and submit the correction.
4. Action Summary - Attach digital signature
5. Action Summary -Token Number Generated
10. Submit for processing
To submit your correction, click ‘Submit for Processing‘. This feature is only available to an admin user.
11. Attach DSC
Attach the Digital Signature Certificate (DSC) of the authorised person. Once you do this, a 15-digit token number will be generated. You can check the status later under the Statements / Payments tab. To use DSC on TRACES, make sure you have installed the WebSocket emSigner tool.
That’s it from our side! Do let us know your thoughts or questions in the comments below. We’ll be happy to help you out.
